A café EPOS and till system for coffee shops: till, kitchen screen and QR ordering

Orders reach the kitchen from five places and land in the same queue: the till, the waiter app on a phone, a QR code on the table, the self-ordering kiosk and your own online page. Staff see one board, the stock and takings add up in one place, and a regular is the same person whichever door they came in by.

Switch on the modules you use and hide the rest from the Features page, so a coffee shop does not have to look at a restaurant's floor plan.

• ✓Counter till and waiter app (POS plan)
• ✓QR table ordering (every plan) and self-order kiosk (POS plan)
• ✓Collection and delivery on your own page, with no commission (from £14.99)
• ✓Several venues, stock and recipes (Multi-site plan)

• See every module →
• See the kitchen display system →
• See the self-order kiosk →
• See how QR table ordering works →

Take an order at the table from a phone and send it straight to the kitchen. The table's tab builds up until it pays, in full or split, and a party that changes tables takes its tab with it. The floor plan shows which tables are free, ordering, waiting for food or ready to pay.

Table bookings fit your opening hours and the seats you actually have, and staff can add phone bookings, seat a party and mark a no-show.

• See the floor plan and tabs →
• See table bookings →

Give each person a role: Kitchen, Floor, Manager or Owner, each seeing only what their job needs. Roles are in every plan. Staff clock in and out for payroll on the POS plan, and every refund, staff change and customer-data export goes in an activity log on the Multi-site plan.

Pick a category, tap the items, choose milk or size from your own options, and add a table, a name or a note for the kitchen. The price comes from your menu, so a price you change in the dashboard is the price on the till.

Paying in cash shows quick amounts and the change to hand back. The order is marked paid and goes to the kitchen screen at once. On a phone, the sale sits in a bar at the bottom of the screen so the menu has the room.

• ✓One menu for the till, table codes and counter codes
• ✓Options, sold-out items and notes, as on the guest menu
• ✓Tax worked out for how the sale is paid, including a separate cash rate where the law has one
• ✓Add the home-screen icon on a tablet and it opens full screen like an app

• See the till in detail →
• The takeaway POS →

UK cafés with a connected Stripe account can send the total to a Stripe Terminal smart reader. The amount appears on the reader, the customer taps or inserts their card, and the sale is marked paid and sent to the kitchen. You can cancel a sale that is waiting if the customer walks away.

Already have a card machine you like? Take the payment on that, then tap Card on the till to record the sale. Either way the money is recorded against the order for your cash-up.

• ✓Card reader payments go to your own Stripe account
• ✓The reader is bought from Stripe, not from us
• ✓Own-machine card payments are recorded, not processed, by Café QR

• See pricing and plans →

Choose Pay later and the order goes to the kitchen with a tab open. The kitchen screen shows Cash and Card buttons on any unpaid order, so whoever is serving can settle it when the customer is ready to pay.

Orders from customers who chose to pay at the till appear the same way, so nothing is left as unpaid with nobody able to close it.

The takings export splits each day's money into paid online, cash at the till, card at the till and still to take, with tips, service charge and VAT, so you can reconcile against the drawer and hand a clean sheet to your accountant.

• See cash-up and reports →
• See stock and recipes →

Most café EPOS prices look similar until you add what a café uses every day: a kitchen or barista screen and QR ordering. Using each provider's own UK pages, checked on 12 October 2026, here is how the full price builds up. Prices change, so confirm with the provider.

• ✓Café QR POS: £39 per venue a month, with the kitchen screen and QR table ordering included and no per-order fee from us
• ✓Square for Restaurants: free at £0, but the kitchen display is £15 per device a month on that plan and QR Scan to Pay comes with Plus at £69 per location
• ✓SumUp POS Pro: £49 a month plus VAT, with the kitchen display at £19 per terminal and table ordering charged at 1.7% + 12p per order
• ✓Epos Now and Lightspeed: quote-based or from £79 a month for the first terminal, aimed at bigger sites, with some contract terms

• Compare the best EPOS systems in the UK →
• Read the café POS comparison for independent cafés →

Cancel an unpaid order or refund all or part of a paid one from Order history, with a reason; card payments go back through Stripe and every refund comes off your takings. Cash-up opens the drawer with a float and closes it against what should be there. Tables keep a running tab that guests can split from their phone, and on the Multi-site plan each sale takes its ingredients off stock.

If the internet drops, the till keeps selling for cash and your own payment types: each sale gets a provisional OFFLINE receipt number, is kept on the device and uploads when the connection returns, with anything odd flagged for a manager. Card payments, tabs and manager PIN approvals wait for the connection, QR and online ordering need one, and sales taken offline do not send a kitchen ticket.

Receipts print through the device's normal print dialog, so any receipt printer the tablet or laptop can use will work. Kitchen tickets print on supported Star and Epson network printers. From Chrome or Edge on a computer, the till can also print straight to a USB receipt printer and open the cash drawer on a cash sale.